Rental Agreement
Greetings
Thank you for choosing Flamingo Vacation Home Rentals! We ask that you electronically sign this rental agreement, then return to us as soon as possible. The signature must match the first and last name on the reservation and the name on the credit card you have on file. Your signature confirms that you have read, understand, and agree to the terms of this rental agreement.
Your reservation is not confirmed until we receive your signed rental agreement. Failure to comply with the terms of this agreement could result in your removal and/or loss of any payments you have already made. If you have any questions about this agreement, please email us at reservations@flamingovacationrental.com. We hope you have a wonderful stay!
ARRIVAL DATE DEPARTURE DATE DATE BOOKED
Check-In time is after 4:00pm Central
Check-Out time is no later than 10:00am Central
# of Guests: (please enter # of guests)
RENTAL AGREEMENT
THIS AGREEMENT IS MADE AND ENTERED INTO BETWEEN THE UNDERSIGNED GUEST (HEREINAFTER REFERRED TO AS GUEST) AND [FLAMINGO VACATION HOME RENTALS], (HEREINAFTER REFERRED TO AS AGENT) FOR THE RENTAL OF THE PROPERTY (HEREINAFTER REFERRED TO AS THE PROPERTY). NOW THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS AND AGREEMENTS SET FORTH BELOW AND OTHER GOOD AND VALUABLE CONSIDERATION, THE RECEIPT AND SUFFICIENCY OF WHICH ARE ACKNOWLEDGED, THE PARTIES COVENANT AND AGREE AS FOLLOWS:
RESERVATION POLICIES: A down payment of 20% is required at the time of booking for dates farther than 30 days away and full payment is required for bookings less than 30 days away. The reservation name, the credit card name, and the rental agreement signature must all match. All payments must come from the person on the reservation. We will return any payments (minus the booking fee) received from an account that does not match the reservation name.
Total payment includes the rent amount, extras, fees, and taxes.
To protect your vacation investment, we strongly recommend you purchase travel insurance. You acknowledge that changes or cancellations may result in loss of up to the total paid to date. CANCELLATION POLICIES & FEES Written (e-mail) notice is required if you need to cancel your reservation with more than the required advance notice, which is 30 days prior to the check in date. If you need to cancel your reservation with more than the required advance notice, we will issue a full refund minus the booking fee. The Agent cannot accept cancellation requests with less than the required advance notice. The Agent reserves the right to rent the unit to a different group if the reservation is not paid in full by the payment due date. Cancellations occurring due to lack of total payment will result in forfeiture of the initial payment plus any rent, taxes, and fees paid. In no event shall a Guest assign or sublet the Rental Property in whole, or in part.
DAMAGES AND MISSING ITEMS
Guest will be financially responsible for damage to the property. Guest authorizes The Agent to charge Guest’s credit card in the event of the following: damage or theft; unauthorized pets; flea infestation caused by a pet; extensive cleaning required at check-out; evidence of smoking (all properties are non-smoking); exceeding occupancy or parking limits, and any other mentioned charges/policies in this Rental Agreement.
Guest will be notified of any damage/costs in writing. Excessive damage may result in Guest being charged for the relocation or compensation to the incoming guest if check-in is delayed as a result of said damage. Any material damage to the Rental Property will be charged immediately to the Guest’s credit card. Guest, in signing below, assumes full responsibility for any items damaged due to misuse or negligence and for any items found to be missing. Guests are responsible for notifying The Agent immediately upon check-in if the Rental Property is found in less than good condition or any damage (other than normal wear and tear) is noted. If damages occur during your stay, please notify us immediately.
REFUNDS
The Rental Agreement is a legally binding agreement between Guest and The Agent. Your reservation and signed Rental Agreement bind you to a specific property
( ) for a specific period of time ( to ). There should be no expectation of refunds or relocation because you are disappointed with the property you have rented or in the event that something associated with the property is not working to your satisfaction. All properties are privately owned and furnished per the owner's requirements, so unlike a hotel, we cannot relocate you without specific authorization from the Property Owner. In the event that a problem arises during your stay, we will make every attempt to solve it in a timely manner. There will be no refunds for mechanical failure of appliances, a/c units, etc.
HURRICANE/WEATHER EVACUATION
In the event of an ordered evacuation due to hurricanes or other storms, you are required by state law to vacate property. The Agent will not issue refunds in part or in full for inclement weather. Our recommendation for travels during hurricane season is for you to research and purchase trip cancellation insurance.
INDEMNIFICATION
The Guest agrees to indemnify and hold harmless Agent and Owner for any damages to or loss from the rental house, grounds, furnishings, appliances, household items and any other of the Owner’s property resulting during the Guest’s rental term, normal wear and tear excluded.
The Guest further agrees to indemnify and hold the owner and the rental agent (Flamingo Vacation Home Rentals) harmless from any claim or liability for any loss or damage whatsoever arising from, related to or in connection with the rental of this rental property, including but not limited to any claim for personal injury or damage or loss of property which is made, incurred or sustained by the Guest or other occupants or invitees of Guest. Neither the owner nor the agent is responsible for any of the Guest’s or other occupant(s) valuables, cash or other property during the rental term or thereafter left at the rental house.
IMPORTANT
No Parties are allowed (the definition of party is any gathering which has any visitors other than the occupants listed in the receipt).
- No excessive noise will be allowed after 10pm.
- No Kegs are allowed in any areas. No debris can be left in the outdoor areas. If the Guest and/or occupants are found to be in violation, they may be evicted and will be liable for any costs associated with the eviction including, but not limited to the cost of a security company to remove the Guests and or loss of the entire amount paid at the Guest/s sole discretion.
The Agent reserves the right to refuse service to anyone. All rental properties are leased without regard to race, color, religion, sex, national origin, handicap or sexual orientation.
ITEMS LEFT BEHIND
Should you leave anything behind, we will be happy to mail it to you at your expense with a service charge of $45+shipping costs, which will be charged to your credit card on file.
IMPORTANT TO NOTE
No illegal substances are permitted on the property at any time. Underage drinking is strictly prohibited and may result in eviction without refund. Quiet time. The noise curfew is 10PM in all residential areas and all guests are expected to comply.
NON-SMOKING POLICY
This property is strictly non-smoking. Smoking of any kind is strictly prohibited. This includes, but is not limited to cigarettes, cigars, pipes, vaping devices, e-cigarettes and drugs. Smoking in any property is a serious breach of contract and will result in additional charges and possible eviction. There will be a minimum $500 charge per occurrence to Guest if evidence of smoking is discovered. The process of eliminating smoke odor (ozonation, cleaning of furniture, drapes, bedding etc..) can become very costly. If you smoke, you will be charged.
CHECK-IN
Check-in time begins at 4:00 PM Central. The Agent will make every attempt to have your property ready for check in at 4:00 PM Central. We cannot guarantee this time, however, as there are situations which occur beyond our control.
We will send the Door Code by e-mail a few days before arrival, after the check-in registration process is complete.
CHECK-OUT
Check-out by 10:00am. To avoid additional charges, please abide by our check out time and procedures! If Guest stays past the check-out time and interferes with cleaners coming to prepare for the next guests, Guest will be billed for an additional day. Check-out instructions and details will be sent to the Guest upon receipt of rental payment.
Note: Door Code will expire automatically at 10:00am on your Check-Out day.
ESSENTIALS
Please note that we give a starter kit with: (1) Kitchen Sponge (1) Liquid Dish Detergent (2-3) Dishwasher Pod (4) Kitchen Trash Bag (2) Kitchen Paper Towel Roll (2) Toilet Paper roll per bathroom (1) Small Bar of Soap per bathroom (1) Liquid Hand Soap per bathroom (1) Small Shampoo & Conditioner per bathroom Please, be prepared to stop by a supermarket to buy extra trash bags, extra toilet paper, salt + pepper and groceries.
INSECTS/INEVITABLE
Please note that as Florida is a tropical State, insects such as ants and the like are occasionally inevitable even though the property is treated periodically as part of a pest and termite control program. We do not have control of this and will not provide a refund for such matter.
USE OF PROPERTY
Guest shall keep the Property as clean and as safe as the conditions of the Property permit, causing no unsafe or unsanitary conditions in the common areas or remainder of the Property that Guest or its invitees uses. Guest agrees not to use the Property or permit the Property to be used for any illegal or unlawful activity or purpose. Guest shall not assign this Agreement or sublet the Property in whole or part.
FURNISHINGS
Transfer of furnishings of any kind from one property to another or the rearranging of furniture in or on the Property is strictly prohibited and will result in additional charges. Loss to these items, as well as damage to the Property or its furnishings in excess of normal wear and tear will be charged to the Guest. Guests are expected to leave property and contents in their original conditions and positions upon departure.
APPLIANCES/EQUIPMENT
The Agent makes every effort to ensure all appliances and equipment are in working order. If you experience a problem during business hours, please call the guest service number and we will make every effort to resolve the issue in a timely manner. If you experience a non-emergency problem after hours, please call the following morning. In the case of an emergency (loss of heat or air, fire or flooding) please contact us immediately at (407) 735-6008. There are no rebates or refunds issued to guests for any reason as every good faith effort is made to ensure the Property is maintained to highest standards. Refer to property listing for information on items included with the Property.
LINENS/TOWELS
Blankets and pillows vary by property as each property is individually owned and furnished at the Homeowner’s discretion. Additional blankets, pillows, etc. are available upon request for a fee. Damaged or missing items will be charged to the guest. No contents of the Property, including linens, blankets or towels, shall be taken to the pool or beach. The Agent stocks and inventories all linens prior to guest arrival and upon departure. Should linen be missing or damaged, Guest will be charged the difference.
LOCKED AREAS
Areas for which Guest is not provided a key, such as Owner’s personal storage areas, are exempt from this Agreement and are off limits to Guest. Forced entry into these locked areas will generate damage charges.
GARBAGE REMOVAL
It is the Guest’s responsibility to take the garbage out on designated days. Please refer to your welcome book for designated dates/times. Please place all garbage in outside collection bins upon departure.
ENTRY TO PROPERTY
Guest agrees that Agent, Owner or their respective representatives may enter the Property during reasonable hours to inspect the Property, and to make such repairs, alterations, or improvements thereto, as Agent or Owner may deem appropriate, or to show the Property to prospective purchasers or guests.
PET POLICY
No pets are allowed to stay at our properties. We have two dogs, and love them dearly, but we strive to keep our homes in top shape for our guests, so we leave ours at home as well.
RELEASE OF LIABILITY
Neither Agent nor Owner will be responsible for accidents or injury to Guest, any members of its party or any invitees to the Property or for the loss of money or valuables. Guest is expressly responsible for the safety of itself and any members of its party and any invitees to the Property and during use of any and all items supplied to the guest by the Agent or Owner and in so using or permitting to be used, the recreational or other facilities associated with or a part of the Property, specifically waive any and all liability claim, expressed or implied, against Agent, Owner, and any condominium or homeowners association, if applicable.
WAIVER OF JURY TRIAL GUEST HEREBY KNOWINGLY, VOLUNTARILY, AND INTENTIONALLY WAIVES ANY RIGHT GUEST MAY HAVE TO A TRIAL BY JURY WITH RESPECT TO ANY LITIGATION ARISING OUT OF, UNDER, OR IN CONNECTION WITH THIS AGREEMENT. GUEST ACKNOWLEDGES THAT AGENT HAS BEEN INDUCED TO ENTER INTO THIS AGREEMENT BY THE PROVISIONS OF THIS PARAGRAPH.
In the event of breach of this Agreement by Lessee, he OR she will be liable for all damages occasioned by said breach PLUS reasonable attorney’s fees and costs of court.
Full Name:
Address:
Phone:
Signature _________________________________
Print Name:
Date:
# of Guests:
Check-In Date:
Check-Out Date:
Check-In Time: 4:00pm Central
Check-Out Time: 10:00am Central
Total Charges: $
(3% processing fee added if paying by credit card)
*Total charges includes one (1) cleaning on the day of departure and does not include payment processing fees of 3% if paying by credit card or other extra fees. If you would like an additional cleaning please contact us at (407) 735-6008 to check cost and availability.